New ASPEN Virtual File Room and Virtual Records Center Releases Provide Organizations with Enhanced Business Intelligence Capabilities

Solutions offer instant insight into key metrics and business processes.

2011-04-12

ORLANDO, FL, April 12, 2011 (Press-News.org) Archive Systems, Inc., a leading provider of records and document management services, today announced ASPEN Virtual File Room, Release 9.9 and ASPEN Virtual Records Center, Release 6.1 during the company's first annual User Conference in Orlando, Florida. The releases incorporate new features and functionality that dramatically enhance the business intelligence capabilities that records managers have available at their fingertips.

ASPEN Virtual File Room, Release 9.9, an on-demand document management solution, significantly improves business processes by allowing documents to be grouped together and notifies users when new files arrive. "ArchivePackets is a powerful new feature that ensures all documents have been collected in a group. For example, Human Resource managers can quickly confirm that all employees have the necessary files, or accounts payable can verify that all vendors have signed contracts. ASPEN makes it even easier by monitoring an organization's collection and sending out periodic notifications if any documents are missing," said Jim Farrell, Senior Vice President of Product Development at Archive Systems.

ASPEN Virtual Records Center, Release 6.1, a comprehensive, Web-based extension to paper-based records management, quickly enables users to manage costs, maintain compliance, and budget through ArchiveMetrics. This new feature allows records managers to focus on the most important aspects of their collection to achieve compliance, minimize costs, and forecast trends. While this previously took days or weeks for records managers to produce, these reports are now available instantly.

As part of Archive Systems' Go Green Initiative, the VRC includes Virtual Van delivery, which image-enables an organization's records collection. Instead of manual delivery, files are made available online through the VRC. Not only does this cut down on emissions, but it also provides faster and secure access to information. And it starts an organization down the path to the paperless future.

"Another exciting feature of the VRC is the ability to calculate an organization's RIM Score , a single number that monitors the health of their records management program. By consistently measuring a variety of variables and calculating metrics against their peers and industry standards, records managers have essential tools and insight that no one else offers," added Farrell.

About Archive Systems, Inc.
Archive Systems offers a full range of services and solutions for organizations to manage physical and digital records from a single source. For documents stored both on-site and off-site, the company enables complete lifecycle management while addressing regulatory compliance, corporate governance and access to information for legal discovery. By uniting traditional records management services with cloud-based Virtual File Room technology. Archive Systems provides a bridge to a paperless future. Through this innovative approach, Archive Systems is changing the way the world manages documents. For more information, please visit www.archivesystems.com.

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