Design Your Mailroom Well with Neopost's Mailroom Furniture and Boost Productivity

LONDON, ENGLAND, October 25, 2012 (Press-News.org) Neopost Limited announced today that improving productivity in your mailroom is about more than just the right piece of equipment in the right place. Mail processes are repetitive and have considerable scope for human error, so it is important to provide specialist furniture and space planning to ensure staff can operate effectively during peak periods. The positioning and design of tables, benches, sorting units and mailing equipment is critical for process efficiency and staff productivity. Installing the right mailroom furniture is not just a question of optimising workflows; modern, ergonomic fittings and seating can improve operator comfort and morale and have a beneficial effect on overall performance levels.

Things to consider when designing a mailing room
The size of the space you have to work with and what you need to achieve are primary considerations. You need to specify the number of mail recipients or mail points for delivery within your organisation, and identify whether these can be rationalised.

Flexibility of the mailroom design is important too as your mailing department needs to be able to adapt as your business demands.

Old versus new
You need to look at your current incoming mail process and what equipment you have, what is working well, what is your preferred style of bench or mail sort unit. Can you optimise your existing set-up by making some minor changes, keeping costs low but improving the productivity of your existing equipment and space?

Limited on time and space?
More than just good ergonomics, the modern mail room combines physical and digital mail into an optimised communications workflow. Electronic document management systems, such as Neopost's IMW-20, can scan, send, action and store incoming mail in one process. You can permanently store digital documents and free up much needed space. Integrating your incoming mail process with an electronic management system will significantly increase the productivity, accuracy and security of documents within your organisation, while reducing the overall footprint required by traditional mail sorting and document archiving.

Neopost is the UK's and Europe's number one supplier of mailing solutions and mailroom equipment. It has a direct presence in 19 countries, with 5,700 employees and annual sales of EUR966 million in 2010. Its products and services are sold in more than 90 countries, and the Group has become a key player in the markets for mailroom equipment and logistics solutions. Neopost supplies the most technologically advanced solutions for franking, folding/inserting and addressing as well as logistics management and traceability. Neopost also offers a full range of services, including consultancy, maintenance and financing solutions.

Website: http://www.neopost.co.uk